Ask for feedback on a quit-vaping peer meeting’s format

Pick the decision the feedback will inform

Before asking questions, decide what you can actually change. If the room is unavailable next month, ask about workable alternatives. Do not invite detailed personal accounts under the label of format feedback when you only need to know whether the meeting time is practical.

A format question asks, “Would an earlier start let you attend?” An outcome question asks whether someone stopped vaping. Those have different purposes and information needs. This guide concerns the first. It is an original organizer worksheet, not a research questionnaire or a measure of clinical success.

Offer three short, optional questions

You could ask: “Which part was useful for the discussion you wanted? What made attending or participating difficult? Which one practical change should we consider?” Explain how you will use the answers. Let people skip questions and avoid making continued attendance depend on responding.

Do not label answers anonymous unless the actual method warrants it. A message in a small group can identify its sender even without a name field. TalkLife’s community guidelines illustrate concern about identifying information; they do not certify your chosen feedback tool or this exercise’s privacy.

TalkLife: TalkLife Community Guidelines

Keep the response attached to its limits

Suppose two attendees prefer a quieter room and one prefers the present location because of transport. That hypothetical feedback identifies a tradeoff, rather than proving that everyone needs a quieter room. Ask about practical access before changing the venue, and tell people which constraint affected the decision.

People who could not attend may not be represented in the replies. You can provide a separate optional route for logistical comments without demanding their reasons for absence. Avoid publishing percentages from a tiny informal response set as though they described all people trying to quit vaping.

Report the change, not a success claim

A clear update says: “We will try the earlier start next week because several respondents mentioned transport. Tell us if it creates a new problem.” It does not say that the group’s quitting method has been validated. Give members the actual revised details and a chance to choose whether to attend.

Do not request tracker screenshots to demonstrate that members used the new format properly. Their records belong to their own planning. If a meeting repeatedly needs expertise or availability the organizers cannot provide, reconsider its scope rather than using positive comments to justify an expanded role.